Records of the Factor

• Reference:GB 248 GUA F
• Dates of Creation:1807-1953
• Name of Creator:
  Factor
• Physical Description:
  20.6 metres

• Scope and Content

  • Factor's accounts 1643-1659, 1730-1746, 1775- (See Clerk's Press records)
  • Factor's accounts for the Archbishopric of Glasgow 1717-1825
  • Rental books 1807-1940
  • Ledgers 1846-1953
  • Cashbooks 1846-1953
  • Journals 1846-1953

  Additional records are awaiting identification.

• Administrative / Biographical History

  The University Factors were responsible for receiving all rents and revenues belonging to the University. The Commission of Visitation of 1726 ruled in 1727 that there was only to be one Factor, who could not be the Principal or a professor or a relative of either nearer than cousin-german. The factor was to keep an exact cash book, journal and ledger that were to be open at all times for the inspection of the university masters. The accounts also had to be submitted and then approved by the Faculty. From 1785, when James Hill, writer, was appointed Factor, Hill & Hoggan, the legal firm, held the appointment of Factor to the University. By 1920, the senior partner of the firm, James A McCallum, was giving the University financial advice and at times of class and examination enrolments a clerk from the firm attended the University to collect the cash. By 1945, it was recognised that the financial system of the University was out of date but there was to be no change during the active life of Dr McCallum. The University Court decided that the factorship should be terminated at the end of his association with Hill & Hoggan. A Finance Officer was appointed in 1947 to ensure a smooth transfer of the work. After the death of Dr McCallum, the University Court agreed on 13 May 1948 that the finance work should be transferred to the University as far as possible with effect from 1 August 1948. Thereafter many of the responsibilities previously belonging to the Factor came under the remit of the new Finance Office.

• Arrangement

  This material is arranged in series, which consist of numbers of items related by format and/or function. Within series, the items are generally arranged chronologically.

• Access Information

  Open

• Acquisition Information

  This material was received from the Factor's Office.

• Other Finding Aids

  Digital file level list available in searchroom.

• Alternative Form Available

  No known copies

• Conditions Governing Use

  Owned by the University of Glasgow.

  Applications for permission to quote should be sent to the Archivist

  Reproduction subject to usual conditions: educational use and condition of documents.

• Appraisal Information

  This material has been appraised in line with standard GB 0248 procedures.

• Custodial History

  Unknown

• Accruals

  None expected

• Related Material

  GB 0248 GUA FI  Records of the Finance Office

• Bibliography

  No known publications using this material

• Additional Information

  University of Glasgow

  This material is original.

  Subfonds level description compiled by Emily Woolmore, GASHE project archivist , 17 April 2000  . Amended by Lesley Richmond, October 2002  .

• Subjects

  Accounting

  Financial administration